How to become a Data Entry Operator: Career Guide, Courses, Scopes, Jobs, Salary

How to become a Data Entry Operator: Quick Facts

What do they do?

A Data Entry Operator is responsible for entering and modifying data in a computer. His job is to enter client information from provided documents within the time constraints. 

• They sort and prepare data for the entry. While their main task is to collect data and enter it into databases, they could also be asked to edit and research documents that aren’t complete.
• To keep the data of a company intact and for any future references, a Data Entry Operator needs to generate backups on a frequent basis. If necessary, they need to scan and even print the files. A Data Entry Operator must know how to use basic office supplies like fax machines and photocopy machines. 
• While these are some of the responsibilities of a Data Entry Operator, they may be assigned additional tasks, such as editorial writing in some circumstances. Other modest day-to-day responsibilities may be assigned to a Data Entry Operator. However, his primary responsibility will be data management.
• A person with computer abilities and solid communication skills has a lot of opportunities. One of the most sorted jobs is that of a Data Entry Operator. All that is required is extreme focus, hard as well as clever effort, and ultimate sincerity in all endeavors.

• If you want to work from home but don't want to seek a career, it could be a great opportunity for earning a decent amount of money. However, be wary of fraudulent internet services if you want to work from home but don't want to pursue a career in data operating.

Steps to become a Data Entry Operator

To establish a good career as a Data Entry Operator there are a few steps that every student must follow. The steps to be followed are explained below:

Decision Making

Although students from any stream can apply for the job of a Data Entry Operator, still there are some skills required that one should really work upon. A Data operating job demands high typing speed and good observational skills. Any student must have these qualities to become a Data Entry Operator. During schooling years, a student must learn to be versatile in various Microsoft applications. Detail orientation is really important and should be focused upon.

Subject Choices

A student doesn’t need much intelligence for the job of a Data Entry Operator but he must have practical knowledge of the subjects he studies. A student must be well-versed in English, both written and oral, should focus on the subject of computers and learn all about all the necessary applications. He must be hardworking so that he completes all his tasks with utmost sincerity and accuracy.

Entrance Exam Preparations

Students must start preparing for entrance exams like SSC Data Entry Operator Exam, DSSSB Data Entry Operator Exam and Haryana HSSC Data Entry Operator Exam during the college itself. In order to learn and get a job right after college, a student needs to work hard during college. All these entrance exams are held under the supervision of the government, while other private organizations have different criteria for the recruitment of students. They may take a test followed by an interview. A student can also opt for coaching to prepare for various entrance exams and get recruited by the top companies.

After Qualifying the Exam

After qualifying the exam, one can apply for various vacancies in both private and public sectors like large organizations, banks, schools and various other institutions that offer jobs to people and. A person can choose whatever organization he thinks suits him and start working there.

How to become a Data Entry Operator: Courses

There are a number of courses and certifications that are opted by students to become a Data Entry Operator. Some of the main courses are tabulated below along with its prerequisites and other requirements for your reference,

Certificate Courses 

Course Details

Exam details

Students can take on various entrance exams for the job of a Data Entry Operator, namely:

SSC Data Entry Operator Exam/ SSC CHSL Exam-

Academic Requirements:

The candidates must be a 12th pass or have a graduation degree in any discipline.

Duration: The exam is conducted for 2 hours.

Age Eligibility: The candidates applying for the post of Data Entry Operator must be between 18 to 27 years of age. Relaxations are provided to the reserved categories. An SC/ST has a relaxation period of roughly 5 years, whereas an OBC has a period of 3 years.

Pattern of Exam: The exam is based on objective type answering containing questions from the following:

1. General Intelligence - 50 questions for 50 marks
2. English Language - 50 questions for 50 marks
3. Quantitative Aptitude - 50 questions for 50 marks
4. General Awareness - 50 questions for 50 marks

The question paper is of 200 marks and a deduction of 0.25 marks will be done for every wrong answer. After the qualification of the exam an interview is conducted for the final selection of the candidates.

DSSSB Data Entry operator Exam:

Academic Requirements: The candidates must be 12th pass or graduated in any discipline.

Duration: The exam is conducted for 2 hours.

Age Eligibility: The age limit for the students appearing for DSSSB exam is between 20-27 years. Relaxations are provided to the reserved category.

Pattern of Exam: The exam is conducted in two tiers. The first tier is of 200 marks and the second of 275 marks.

(A) Tier-I - Exam is conducted for 2 hours. Questions are divided in the following categories - General Awareness, General Intelligence and Reasoning Ability, Arithmetical and Numerical Ability, Hindi Language and Comprehension and English Language and Comprehension. All the categories carry 40 marks each.

(B) Tier-II - In this tier, the exam is conducted for 3 hours. Questions for MCQs are divided into the following categories- General Intelligence and Reasoning, Quantitative abilities, General awareness with Special emphasis on History, Geography, Economy of Delhi Culture and Demography, Administrative set up and Governance in NCT of Delhi, English Language and Comprehension. All the categories carry a weightage of 50 marks each. In the Descriptive part, questions are divided into two sub parts namely Essay (in English) and Letter writing. This part of the exam consists of 50 marks and 25 marks respectively.

Haryana HSSC Data Entry Operator Exam:

Academic Requirements: The candidates must be 12th pass or graduated in any discipline.

Age Eligibility: The age limit for the students appearing for HSSC exam is between 18-42 years. Relaxations are provided to the reserved category.

Pattern of Exam: The exam is based on objective type questions and is of 200 marks. The exam is followed by an interview for the final selection.

How to clear the exams?

Students are continuously worried and often ask questions like these. To clear the exam a candidate has to be highly focused on the preparations and work really hard.

• Know your syllabus well and devote equal time to all the subjects.
• Practice question papers from earlier years and try solving them within the time constraints.
• A candidate can even opt for coaching to learn even better and clear the exam in the first attempt.
• Make a proper plan and study according to that.
• Work on the areas you think you are weak in.
• Most importantly prepare notes so that you can give it a final read at the hour of revision.

How to become a Data Entry Operator Abroad?

Almost all the countries around the world need Data Entry Operators to operate the computers in their offices. The developed countries are highly dependent on the machine for the work. Countries like the US, UK, Canada, Australia and Singapore offer various online Data operating jobs to people. 

The minimum qualification they ask for is graduation degree and at least 5 years of experience. Yes, it depends from organization to organization, some firms are ready to hire freshers as well. Candidates need to get in touch with large organizations and frequently revise the data entry updates. A person can make Rs.50,000-3,00,000/- per annum while working for overseas companies.

How to become a Data Entry Operator in UK

As the computerization in various organizations is increasing, demand for Data science graduates is also increasing. The UK is looking for Data Entry Operators who have graduated from recognized colleges. There has been a sudden increase in the hiring of Data Analytics and Data Entry Operators in the UK. Over 77 institutes in the UK offer a course-based post graduate diploma course to the aspiring students of Data Operating. The duration of the program is usually 1 year but in some cases it could also extend to 2 years.

Admission Process

Like other countries, the UK has both regular and irregular modes. The admission procedure for such job positions in the UK have been listed below for students’ reference:

• Age must be 18 or above
• Passing certificate of higher secondary education
• Graduation certificate 
• Transcripts
• Work experience letter for PG students

• And other relevant documents

Top Colleges

Some of the best Universities offering post-graduate degree in Data sciences are mentioned below in the table:

How to become a Data Entry Operator in USA

The USA has emerged as a world power and offers employment to so many people both from the country itself as well as from abroad. Data Science/Operating courses in the USA are quite expensive and often keep on increasing every year. More than 50 universities in America offer a Master’s degree in Data Analytics and Data Science.

Admission process

The United states of America is a dream place for students to study. Here some criteria which is need to followed by students:

• For admission to the undergraduate programs candidates should have passed their 12th or equivalent examination from a recognised board or Universities.In case of admission to the undergraduate courses the candidates should have a minimum of 60% marks in their 10+2 Level. 
• In case of admission to the post graduate courses the candidates must have a graduate or Bachelor's degree in data operated related field. The candidates must have 60% or more in the UG level. 
• The candidates must pass the english proficiency tests such as IELTS or TOEFL. In case of IELTS the minimum score required is 6 and in cases of TOEFL the minimum score required is around 88.
• Apart from that the candidates are required to have a proper experience in the relevant field in case of admission to the post graduate program.
• Candidates are required to attach the transcripts as well as the work experience letter to the respective college.
• In some cases the candidates need to pass the entrance exams such as GRE.

• Most of the Data Analytics courses are new and offer a full-time degree. 

Top colleges

There are a number of Data Operating courses offered by the universities in America, some are listed below in the table:

How to become a Data Entry Operator in Canada

There are many reputed colleges offering the course of Data Analysis in Canada. Over 60 universities offer courses in Data operating. MS in Data Science in Canada has acquired a lot more importance than other countries. It is considered as one of the most job oriented degrees. The top colleges offering the courses are mentioned below in the table:

Admission Process

In Canada, some criteria are followed by students to get admission in a reputed university-

• For UG Programs, candidates have to pass their higher secondary education with relevant streams. They need to clear the passing criteria of 65% in their boards.
• They need to clear the IELTS / TOEFL score of the colleges.
• Apart from that the candidates are required to have a proper experience in the relevant field in case of admission to the post graduate program.
• Candidates are required to attach the transcripts as well as the work experience letter to the respective college.

• In some cases the candidates need to pass the entrance exams such as GRE and GMAT.

Top colleges

How to become a Data Entry Operator in Australia

Most of the Data Entry Operators in Australia are found either in Melbourne or Sydney. This profession is evolving at a great pace in Australia. Australian universities offer a master’s degree in Data science and this subject itself has evolved to such an extent that it has now joined the category of the top courses in Australia. 

Admission process

Like other countries, Australia has both regular and irregular modes of admission. The admission procedure for such job positions in the Australia have been listed below for students’ reference:

• For UG Programs, candidates have to pass their higher secondary education with relevant streams. They need to clear the passing criteria of 60% in their boards.
• For PG Programs, candidates need to attach their graduation certificate in data operating or similar stream. They need to clear the IELTS/ TOEFL score of the colleges.
• In some cases the candidates need to pass the entrance exams such as GRE and GMAT.
• Apart from that the candidates are required to have a proper experience in the relevant field in case of admission to the post graduate program.
• The Age of the student must be 18 or above.

• Candidates are required to attach the transcripts as well as the work experience letter to the respective college.

Some of the top colleges and their fees are mentioned below in the table: